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PROGRAM ASSISTANT

NOTE:
This is a TEMPORARY, not to exceed one (1) year, position.
This appointment may be renewed for additional service in accordance with Agency needs.
Temporary positions do not offer health or life insurance benefits and may be terminated at any time before the expiration date.
The appointment to a temporary position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment.
This position is located in the Patient Services Section of the Business Office Service Line at the VA Medical Center in Bedford, MA.
Under the general direction of the Business Office Manager, the Program Assistant has oversight for the facility-wide Records Management Program and initiatives regardless of the medium (paper, film, electronic or some other format).
Major duties and responsibilities include but are not limited to:
o Develops, implements, and disseminates local facility policies and procedures related to non-medical records management;o Conducts focused monitors and audits of records created and maintained by service lines;o Identifies recordkeeping requirements for major programmatic and administrative record series;o Evaluates the disposition of records within their life span to serve as a basis for assigning records retention instructions and implementing the most responsive and cost effective means for managing them;o Collaborates with the facility Emergency Preparedness Coordinator and management to develop, implement and maintain a disaster preparedness and business continuity program specific to records and information;o Ensures vital records are identified, inventoried, and protected to continue key functions and activities in an emergency;o Provides ongoing general and/or program specific training to medical center staff related to records management, and ensures all record liaisons are trained on the creation, maintenance, use, storage and disposition of the records created within their area of responsibility;o Maintains current knowledge of records management requirements;o Coordinates records storage, maintenance, and disposition with the VA Records Center and Vault or other NARA-approved records storage facilities and ensures that no records are destroyed without proper authorization as specified in the Federal Records Act; ando Performs other related duties as assigned.
Work Schedule:
Monday through Friday, 8am - 4:
30pm

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