Medical Admin Specialist
Administrative Officer of the Day Functions as an administrative officer of the day as outlined by VHA directive 2009-050. Serve as primary contact after normal duty hours, is responsible for all medical, legal, and administrative functions of the health care facility. Maintains the operations of all administrative activities during :
these hours, investigating all problems and incidents which may occur during the tour of duty, and assumes full administrative responsibility in the event of an emergency or disaster until relieved by the appropriate personnel. Workforce and Position Utilization Provides position management advice and recommendations to facility employees including providing advice on the distribution of workload among positions and organizations, and the skills mix or categories of employees needed to do the work. Develops proposals to merge or establish new organizational units within an existing organization for the purpose of improving workforce distribution, position management structures, efficiency, effectiveness or productivity. Performs organizational and/or manpower utilization studies on a limited scale to identify and develop improvement and efficiency. of manpower and work methods. Plans, develops and conducts internal review studies in deficient areas including records management, privacy and the overall program of the Administrative Officer of the Day. Management and Quality Improvement Studies Analyzes management techniques, processes, and styles for improving organizational effectiveness in Billing, Accounts Receivable, Utilization Review and Health Information activities, privacy, records management and the new scanning program. Directly assist in developing Beneficiary travel procedures that are new to the business office as well as performing studies related to night and weekend coverage (24/7) in the emergency room. Will assist with the transition of staff affected by the CPAC program and will collaborate with Employee Education, the VISN and other senior staff to ensure that staff needs are met over the next year. Assists in studies of health care processes, and styles. Uses basic analytical techniques. Works with Supervisory staff and/or has work checked by Business Office Service Line Manager before presenting final work recommendations. Budgetary and Financial Management Analysis Formulates, presents, executes, and analyzes organizational budgets. Participates in developing the annual budget formulation and/or execution process Work Schedule:
Variable and Rotating tour of duty. (24 hour coverage- 12:
00am to 08:
00am; 07:
30am to 4:
00pm; 4:
00pm-11:
59pm) between Sundays to Sundays ( Weekdays, Weekends, Nights and Holidays)) Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Admin Specialist/PD091420 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
(1) knowledge of healthcare delivery systems and coordination required between administrative and clinical services and necessity to coordinate clinical services non-VA facilities and VA facilities; (2) Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature; (3) Knowledge of the theory and principles of management and organization including administrative practices and procedures common to health care organizations; (4) Ability to use qualitative and quantitative analytical techniques; and (5) Skill in conducting interviews with supervisors employees to obtain information about organizational missions, functions and work procedures. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE:
Transcripts must be submitted with application. Education cannot be credited without documentation; a copy of your transcript is required . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE:
Transcripts must be submitted with application. Education cannot be credited without documentation; a copy of your transcript is required. You will be rated on the following Competencies for this position:
Administration and ManagementKnowledge ManagementVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
these hours, investigating all problems and incidents which may occur during the tour of duty, and assumes full administrative responsibility in the event of an emergency or disaster until relieved by the appropriate personnel. Workforce and Position Utilization Provides position management advice and recommendations to facility employees including providing advice on the distribution of workload among positions and organizations, and the skills mix or categories of employees needed to do the work. Develops proposals to merge or establish new organizational units within an existing organization for the purpose of improving workforce distribution, position management structures, efficiency, effectiveness or productivity. Performs organizational and/or manpower utilization studies on a limited scale to identify and develop improvement and efficiency. of manpower and work methods. Plans, develops and conducts internal review studies in deficient areas including records management, privacy and the overall program of the Administrative Officer of the Day. Management and Quality Improvement Studies Analyzes management techniques, processes, and styles for improving organizational effectiveness in Billing, Accounts Receivable, Utilization Review and Health Information activities, privacy, records management and the new scanning program. Directly assist in developing Beneficiary travel procedures that are new to the business office as well as performing studies related to night and weekend coverage (24/7) in the emergency room. Will assist with the transition of staff affected by the CPAC program and will collaborate with Employee Education, the VISN and other senior staff to ensure that staff needs are met over the next year. Assists in studies of health care processes, and styles. Uses basic analytical techniques. Works with Supervisory staff and/or has work checked by Business Office Service Line Manager before presenting final work recommendations. Budgetary and Financial Management Analysis Formulates, presents, executes, and analyzes organizational budgets. Participates in developing the annual budget formulation and/or execution process Work Schedule:
Variable and Rotating tour of duty. (24 hour coverage- 12:
00am to 08:
00am; 07:
30am to 4:
00pm; 4:
00pm-11:
59pm) between Sundays to Sundays ( Weekdays, Weekends, Nights and Holidays)) Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Admin Specialist/PD091420 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
(1) knowledge of healthcare delivery systems and coordination required between administrative and clinical services and necessity to coordinate clinical services non-VA facilities and VA facilities; (2) Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature; (3) Knowledge of the theory and principles of management and organization including administrative practices and procedures common to health care organizations; (4) Ability to use qualitative and quantitative analytical techniques; and (5) Skill in conducting interviews with supervisors employees to obtain information about organizational missions, functions and work procedures. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE:
Transcripts must be submitted with application. Education cannot be credited without documentation; a copy of your transcript is required . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE:
Transcripts must be submitted with application. Education cannot be credited without documentation; a copy of your transcript is required. You will be rated on the following Competencies for this position:
Administration and ManagementKnowledge ManagementVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$58,909 to $76,583 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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